"Omada’s solution is helping Vattenfall to meet crucial compliance regulations specific to the energy industry in Germany, as well as improving performance internally by optimizing our Identity Management processes. In a very short timeframe Omada was able to demonstrate our requested functionality. Combined with the high level of service provided by Avanade, the result is that we after just five months of implementation went live with a comprehensive solution that effectively fulfills our Identity Management needs.”
Hans Rösch, Chief Information Officer, Vattenfall Europe
Omada License Manager
Manage software deployment on computers efficiently and reduce license and administration costs
Efficient management of software deployment on computers is important for organizations: to ensure a productive work environment for employees and to reduce license costs.
Information workers need all necessary software applications readily available on their computer to do their job – when they join the company and as they change responsibilities.
Managing software configurations on computers in large organizations is both time consuming and costly. However, the management of software licenses and reporting on actual license deployment for vendor negotiations is an important and necessary task.
Analysts have estimated that investments in traditional Software Asset Management have a return on investment in less than 12 months. Usually, this management involves the removal of unused licenses simply by comparing the software licenses actually deployed to the number of software licenses owned.
The Omada Software License Manager takes the benefits a step further. By leveraging the award-winning Omada Role Engine, you can automatically configure the employee’s computer to precisely fit the need of their job profile. If an employee transfers to another department, the software configuration will automatically be updated to reflect the new job profile. New licenses and software will be deployed, and the licenses and software that are no longer needed will be removed.
The process of requesting additional software is easily carried out through a self-service portal. Requesting software, getting requests approved, and having the new license and software deployed is completely automated and logged for reporting and audits.
Software License Management - Business Challenges
How do you ensure that you only pay for the licenses that are deployed? How do you reduce the time spent on managing software licenses and software deployment on each computer?
These are just some of the challenges organizations face today when managing software licenses and computer configurations. Additional challenges are;
Lost time and money from manual computer and license management
• Excessive time spent on managing computer assets, including requisition, software configuration and
licenses management
• Computers are configured incorrectly and inconsistently and not according to the employees’ job needs
• Requests for additional software licenses are not handled in time and don’t follow a standard process
• Lack of accurate overview of license deployment for vendor negotiations
Difficult to report on IT assets for auditing
• No visibility of who owns which computer, and what software is installed on each computer
• Complex and time-consuming process of inventory reporting on who owns which computer and which licenses
• No track record of what software was installed on top of the basic configuration
Software License Management - Business Benefits
Reduce cost and manage distribution and administration of computers and software licenses efficiently by
• Automating distribution software licenses and installation, eliminating manual processes for administrators
• Configuring computers consistently according to the employees needs utilizing the Omada role engine
• Providing users with a self-service request process for additional software licenses with an easy configurable
approval workflow
• Automating termination of software licenses when users leave the company or transfer to other departments
with other software needs
Easy reporting for license cost management and auditing of license deployment by
• Reporting accurately on all deployed licenses, by user, department
• Keeping track of deployed licenses versus purchased amount of licenses
• Reporting on unauthorized software installed on top of basic configuration and removing the
software automatically if desired
Omada Software License Manager - Features
Register and prepare computer
- Process to register a new computer without an owner and install standard software ready to be distributed
when needed, for example for new employees
Assign computer and software packages to new user
- Process for managers to request hardware and software for new employees as part of the on-boarding process
in Omada Identity Manager
Request additional software for a computer
- Self Service Request process for end users to request additional software and deploy automatically
- Approval workflow for software requisition can easily be configured
Maintain computer configuration
- Terminate computer: When a user changes job or leaves the company, all software licenses can be removed, and
the computer will be disconnected from the network and become inactive
- Change permissions: Administrator can provide or revoke elevated rights to a user, allowing them to install
additional software manually
- Reset computer configuration: Remove all job-related software licenses and leave the basic configuration only
Review licensed software
- Auditing of all software installed on the computer, identifying unauthorized software and enabling automatic
removal
